Digital Signature
Talentia’s digital signature or e-signature simplifies and accelerates HR document management processes. Besides, it ensures a legal guarantee according to the eIDAS, UETA and eSIGN ACT standards.
Digital signature software to simplify HR and employees daily life
Digitalize HR documentation management from now! The HR electronic documents on the employee portal can be easily signed with a strong probative value. How? First, there is a document validation process via a workflow previously defined. Then, after validation, it is automatically stored in the electronic vault of the employee and the company.
Key benefits:
- First, speed up transactions.
- Second, optimize administrative tasks.
- Also, minimize environmental impact.
- And finally, deliver the best employee experience.
Compliant with international standards and regulations
Besides, Talentia’s digital signature solution includes probative value according to national and international regulations. For instance, eIDAS, GDPR, UETA, or eSIGN Act.
Included as standard in the HCM platform
In short, all HR processes requiring the employee’s validation can benefit from the electronic signature:
- Hiring promise,
- Employment contract,
- Confidentiality agreement,
- Handover certificate,
- And Payslips.
Besides, speed up any process, as the solution is fully integrated into the HCM platform.
So, the solution simplifies signature processes and document management in a secured and user-friendly way.
Also, benefit from a DMS (Document Management System) and an electronic vault
Then, once the parties involved sign electronically the document, it is automatically archived in the employee’s and company’s electronic vault. Therefore, the document is directly indexed in the employee’s file. So, we can find and store it easily for its entire legal duration.
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HR Digital Signature solution full featured list
Process of contracting, performance evaluation, compensation, surveys, etc.
Design custom mail mergers and business models.
Email to all parties involved for signature and validation.
Compliant also with international regulations (eIDAS, UETA, eSIGN ACT…).
Internal and external access to sign any type of document.
3 types of digital signature (SES, AES, QES).
Configurable authorization process.
Legal notice included too.
And, SMS OTP signature included.
Possibility to specify the expiration date.
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