IFRS 16, which came into force on January 1st 2019, has significantly modified the presentation of the financial statements of a large number of companies.
As of June 30, 2019, many groups have published their consolidated financial statements in accordance with this new standard. Are they in compliance? Despite its purely accounting nature, the consequences of regulatory changes have led companies to review their entire finance function and their communication around it. What are the impacts of this standard? We are already making a first assessment: how have companies approached the subject? What difficulties have they encountered and what will they face in the future? Our experts share their experience and advice on compliance with the law.
Definition: IFRS 16 introduces a new lease management system
The advent of IFRS16 regulations has made it possible to reposition the lease contract on the right of use. From now on, any contract or part of it giving the right to use an identified asset for a given period of time in exchange for a periodic payment is considered a lease contract.
Thus, from now on, on the purchaser’s side, in order to categorize a lease contract, the latter must receive almost all the economic benefits resulting from this use. It must also identify and define the characteristics of the asset and determine how it is used.
It is also about increasing transparency on economic reality in the entirety of the financial statements. In only two exceptional cases, the tenant now has a choice in how to post the contract.
- Contracts with a term of less than 12 months.
- Contracts related to goods with a purchase value of less than $5,000 each.
For companies, the challenge was to identify operating leases that previously did not fall within the scope of the standard, regardless of the nature of the asset (equipment, land, premises, etc.) On this basis, they were able to define the contracts covered by IFRS 16 as those saved.
The effects of IFRS 16 on companies: a weighted balance sheet and an impacted income statement
This new procedure for accounting for leases led to the first changes in the financial statements:
- the return to the balance sheets of certain contracts for which the right of use must be included on the assets side and the rent on the liabilities side.
- As regards the income statement, it has also been impacted and the rents from the contracts concerned by the new accounting standard have an impact on EBITDA in terms of depreciation and financial charges.
This upheaval has generally led to worsening debt ratios. For companies, it is a matter of paying particular attention to banking movements, as accounting changes can lead to non-compliance with certain contractual clauses. Finally, beyond the purely legal aspect, it is also a question of taking care of communication around your financial situation while exercising caution with stakeholders and investors.
IFRS16: complexity largely underestimated
In terms of impacts
A key point of the study we carried out is that the complexity of IFRS 16 was significantly underestimated, both in terms of scope and actors impacted in companies
According to our feedback, three key points emerge from the underestimation of the complexity of IFRS 16:
Interpretation of the standard
- Considered as an abstract standard
- Simulation of impacts not always clear
- Financial communication
- Identification of contracts
- Qualification of contracts
- Definition of a global strategy
- Adaptation of the IS
- (b) Centralization of contracts
- Deployment often difficult to implement
And in terms of the actors involved, the impact goes far beyond financial services: purchasing, legal and IT departments
In terms of implementation:
IFRS 16 remains difficult to implement for several reasons:
- Choose the right transition option
The so-called “simplified to date” transition method was the one most used by companies because it is the easiest to implement. However, it remains the least favourable option in terms of managing future results. The “simplified retroactive” (or simplified retrospective) method that is the least used is nevertheless of real interest because it allows you to target the contracts of your choice (Collection of historical data on these contracts + cumulative effect at the date of transition to equity).
- To amend contracts
This is the major challenge for companies. Changes in operating leases are the most frequent. They include modifications related to the lease that affect the rent and/or term (indexations, renewals, extensions, purchase options, etc.). But also on changes in assumptions such as the residual value of the property, non-payment and early termination.
Comply in terms of application and optimization
First of all in first application with the possibility of carrying out impact calculations according to the method chosen by the company for the transition exercise. Finally, for subsequent periods in order to facilitate and make any changes to the rental contracts easier and more reliable.
What advice do you provide to facilitate the implementation of IFRS16?
Think about the desired integration approach:
Regarding the choice of an adapted IT solution, different approaches are to be taken into account:
- Integrated into fleet management (vehicle / real estate);
- Integrated into the ERP;
- Integrated into the consolidation software.
- Set up a project team in which you will involve all stakeholders (contract managers, risk analysts, accountants, tax experts, IT specialists, operational managers).
- Check the availability of information relating to your contracts, a digitalization work may be necessary to facilitate the rest of your steps.
- List all leasing contracts by term, amounts, type and value of assets, maturity date and contractual options (conditions for extension, early termination, indexation, etc.). For contracts covered by IFRS 16, calculate the value of future rents and thus identify the amounts that should be included in the balance sheet. This projection will allow you to assess the impact of the new standard on banking or bond agreements as well as on the ratios to be respected (net debt, debt ratio, solvency, etc.).
- Remember to use the right solutions and define the right support.